PRIVACY POLICY

円の背景 点の背景

Privacy Policy

YOHACK, Inc. (hereinafter collectively referred to as “we/our/us”) recognizes the importance of protecting personal information and informs users regarding the purposes and scope of use of personal information in accordance with its Privacy Policy (“this Policy”) as follows.

１. Collection of Personal Information

  1. When acquiring personal information, we shall do so in an appropriate and lawful manner, and only to the extent necessary to achieve the purposes of use announced or notified to users.
  2. In principle, when acquiring personal information that requires special care and consideration, we shall obtain the consent of the person in advance, before acquiring it.

２. Purpose of Use of Personal Information

We shall use personal information for the following or related purposes.

Types of personal information Purpose of use
Personal information of business partners
  • To carry out business negotiations, execute contracts, and make other necessary contact regarding transactions
  • To manage information on transaction partners
Personal information about persons who have participated in various seminars, exhibitions and forums, etc., hosted by or involving us (hereinafter referred to as “events”)
  • To provide information on events and send email newsletters
Personal information acquired from websites, etc., operated by us
  • To provide information on events and send email newsletters
Personal information about job applicants and those who wish to receive information about our recruitment activities
  • To provide information and engage in communication necessary for our recruitment activities
Personal information on executives, employees and their families, as well as former employees
  • For business communication
  • To pay remuneration (wages, bonuses and allowances, etc.), perform personnel and labor management obligations, and provide benefits
  • To carry out health management
  • To perform various procedures after retirement
Specific personal information about transaction partners
  • To perform clerical work to prepare records of payment for compensation or fees, etc.
Specific personal information about officers, employees and their families, and retirees
  • To perform clerical work to prepare income tax withholding slips, etc.
  • To perform clerical work regarding notifications, etc., relating to residents’ tax
  • To perform clerical work regarding notifications, etc., relating to health insurance and employees’ pension insurance
  • To perform clerical work regarding notifications, etc., relating to employment insurance

３. Outsourced Management

When entrusting portions of business processes relating to personal information to external business operators, we select business operators whose level of personal information protection is recognized as sufficient, and clarifies the obligations deemed necessary by contractual agreement, etc.
We also request contractors to handle personal information appropriately, and continuously supervise and audit as necessary to ensure safe management.

４. Provision of Personal Data to Third Parties

We shall not disclose personal data it receives to any third party, except in the following cases.

  1. When we have the individual’s prior consent
  2. When outsourcing to the extent necessary to achieve the purposes of use
  3. When required by laws or regulations
  4. When disclosure is necessary to protect human life, health or property, and it is difficult to obtain the consent of the individual
  5. When disclosure is particularly necessary for public health purposes or for the sound development of children, and it is difficult to obtain the consent of the individual
  6. There is a need to cooperate with a central government organization or a local government, or an agent acting on their behalf, performing affairs prescribed by laws and regulations, and there is a possibility that obtaining consent from the Individual could interfere with the performance of the said affairs

５. Security Measures

We will prevent unauthorized access to personal information, leakage, falsification, loss, etc., and implement appropriate security measures for personal information. The main content is as follows.

  1. Systematic Security Measures
    • We will appoint a person responsible for handling personal information (“Personal Information Supervisor”) and confirm the state of the handling of personal information by employees as appropriate.
    • The Personal Information Supervisor will regularly confirm and review the state of handling of personal information.
  2. Human Security Measures
    • We will conduct education and awareness-raising activities for all officers, employees, and related persons to ensure that personal information is handled appropriately, under the leadership of the Personal Information Supervisor.
  3. Physical Security Measures
    • We will take measures to prevent anyone other than the Personal Information Supervisor and the individual in question from easily viewing or otherwise using personal information.
    • We will take necessary measures to prevent theft or loss of equipment, electronic media or documents, etc., that contain or handle personal information in controlled areas and handling areas.
    • When employees carry electronic media or documents containing personal information, etc., we will take safe measures to prevent loss or theft, such as setting passwords or transporting such items in an envelope before putting theｍ in a bag.
    • If personal information is deleted or equipment or electronic media, etc., where personal information is recorded is disposed of, the Personal Information Supervisor will confirm this.
  4. Technological Security Measures
    • In order to prevent unauthorized access to personal information, we will clarify the devices that can be used to handle personal information and employees who handle the equipment.
    • We will identify and authenticate employees who use information systems that handle personal information using user control functionality (user account control) on devices that can handle personal information.
    • We will take necessary measures to protect information systems from unauthorized access or software from external locations.
  5. Assessment of External Environment
    • We implement security measures based on an assessment of the privacy legislation in the foreign countries in which we store personal information.

６. Disclosure, Correction and Deletion of Personal Data

Please contact us via the following inquiry desk for requests regarding personal data held by us, including disclosure, correction and deletion. When making such a request, the individual concerned may be required to submit documents or other information necessary for verification of identity. Please note that if we are unable to confirm that the request is made by the individual concerned, we may not be able to respond. The same shall apply in the case of requests submitted by an authorized representative. We will handle such requests appropriately in accordance with the Act on the Protection of Personal Information and other applicable laws and regulations.

７. Use of Cookies

  1. To enable users to use our website more conveniently, we use cookies (information sent from the server to the user’s browser and stored on the user’s device (e.g., computer or mobile device) to identify the user on the server side).
  2. From your browser settings relating to sending and receiving cookies, you can select options such as “Allow cookies,” “Reject cookies,” or “Notify when cookies are received.”
    If you choose to opt out of using cookies, you may not be able to receive some services provided by us.
  3. We uses Google Analytics, an access analysis service provided by Google LLC, for the purpose of analyzing usage of our website. Google Analytics uses cookies to collect information. The information collected does not identify any individual.
    For further information on the types of data collected and how such data is processed, please see the link below.
    here

８. Compliance with Laws and Regulations

We comply with laws, guidelines, and other standards concerning the protection of personal information within our company.

９. Contact for Inquiries

For questions and inquiries about personal information, please contact us at the following address.

Address
〒103-0028
Tokyo Tatemono Yaesu bldg 3F, 1-4-16 Yaesu, Chuo-ku, Tokyo 103-0028, JAPAN
YOHACK, Inc.
Information Security Desk

MAIL
security@yohack.io